King and Queen County Police Records
King and Queen County police records are kept by the Sheriff's Office and the County Administrator. Both follow the Virginia Freedom of Information Act when the public asks for incident reports, arrest logs, and other law enforcement files. Five constitutional officers in the county each handle their own records, so the right office depends on what you need. Below you will find phone numbers, addresses, and the steps to file a request.
County Seat: King and Queen Court House
FOIA Response Time: 5 working days (12 with extension)
State Background Check: $15 via VSP Form SP-167
Circuit Court: 9th Judicial Circuit
Sheriff's Office Contact
| Office | King and Queen County Sheriff's Office |
|---|---|
| Sheriff | W. R. Balderson |
| Address | 242 Allen Cir, King and Queen Court House, VA 23085 |
| Phone | (804) 785-5486 |
| Sheriff Email | vdraine@kqso.net |
| County FOIA Officer | Tina Ammons, (804) 785-5975, tammons@kingandqueenco.net |
How to Request King and Queen County Police Records
The King and Queen County Sheriff's Office handles patrol, criminal investigations, civil process, and court security. To get incident or arrest records, send a written request to Sheriff Balderson at PO Box 38, King and Queen Court House, VA 23085. You can call the office at (804) 785-5486 or email vdraine@kqso.net. Be specific. Include names, dates, and case numbers when you have them. The five constitutional officers in the county are separate from county administration, so police records go straight to the Sheriff's Office.
For records held by other county departments, write to FOIA Officer Tina Ammons at PO Box 177, King and Queen Court House, VA 23085. You can also contact Vivian Seay for administration, planning, finance, and procurement files. The county must respond in five working days under Va. Code § 2.2-3700 et seq. A seven-day extension is allowed when needed.
Costs are billed at the hourly rate of the staff person assigned, plus the actual cost of copies. If your total is under $12, the county provides records at no charge. A deposit may be required when the estimate tops $200.
King and Queen County Criminal Records Access
Felony incident information is public under § 2.2-3706. You can get the basic facts of a crime: what happened, when, where, who responded, and what was lost or damaged. Adult booking photos are public too. Criminal investigative files for active cases get up to 65 working days for response, the longest timeline allowed under Virginia FOIA.
Some records stay sealed. Witness statements, informant info, and evidence tied to open cases can be withheld. Juvenile records are protected. Once a case closes and prosecution ends, more records may open up, but you still have to file a request.
Note: Total fees under $12.00 are waived by King and Queen County, so brief records requests often cost nothing.
King and Queen County Court Records
The King and Queen County Circuit Court hears felony cases, civil disputes over $25,000, and family law matters. Vanessa Porter is the Clerk of Circuit Court. Reach her office at PO Box 67, King and Queen Court House, VA 23085, or call (804) 785-5984. Email vporter@vacourts.gov for record questions.
Search Virginia court files online for free. The Circuit Court Case Information System shows case status, hearing dates, and final orders. The General District Court system covers misdemeanors and traffic cases. Both pull live data from county clerks across the state.
Commonwealth's Attorney Meredith Adkins handles felony prosecutions. Her office is at PO Box 70, King and Queen Court House, VA 23085. Phone: (804) 785-5890.
Virginia State Police Criminal History
The Virginia State Police Central Criminal Records Exchange runs the statewide criminal history database. Submit Form SP-167 with a $15 fee and notarized signature. The report covers all Virginia arrests, pending charges, dismissals, and convictions. Turnaround is about 12 to 15 business days.
Add a sex offender registry check for $20 total. The Sex Offender Registry is free to search online for violent offenders. National checks for jobs use Form SP-325, $27 paid or $20 volunteer.
Police Records Privacy and Expungement
Criminal history sharing is set by Va. Code § 19.2-389. Over 50 types of agencies and groups can get criminal records, from courts to school boards. You can always request your own.
Expungements get filed in the King and Queen Circuit Court under § 19.2-392.2. Only dismissed cases or acquittals qualify. Serve a copy on the Commonwealth's Attorney, who can object.
Other King and Queen County Police Record Sources
Crash reports come from the Virginia DMV at $8 per copy. Use Form CRD 93 by mail or visit a DMV office. The Department of Corrections Offender Locator shows current state inmates. The Virginia FOIA Council at 1-866-448-4100 can answer questions if your request is denied.
Virginia's online court tools let you look up King and Queen County cases for free.
Use this portal to find civil and criminal cases filed in the Circuit Court.
King and Queen County Incident and Arrest Reports
Daily incident logs are kept by the King and Queen County Sheriff's Office. These logs list calls for service, arrest activity, and case numbers. The log is a public record under FOIA. You can ask for a copy by date range or by case number. Some entries get redacted when a case is still open.
Arrest reports show the name, age, charge, and booking date. The arrest record is split from the full case file. To get the case file, you may need to wait for the case to close. Open case files fall under Va. Code § 2.2-3706.1, which sets out the rules for criminal investigative files. The sheriff has 65 working days to respond to those.
The 911 call logs and CAD data also count as public records. Ask the dispatch unit for the call sheet. Audio of the call may be held back if it is part of an open case.
Statewide Police Records Tools
The Central Criminal Records Exchange, or CCRE, is run by the Virginia State Police. It holds all reportable arrests and court outcomes from every county, King and Queen County included. To get a King and Queen County criminal history check, file Form SP-167. The fee is $15 and the form must be notarized. Most reports come back in 12 to 15 business days.
The Online Case Information System (OCIS 2.0) is the state court search tool. It covers circuit, general district, and juvenile and domestic relations cases. Search by name, case number, or date. The system is free. Results show the charge, court date, and case status. King and Queen County cases are part of the same statewide index.
The Virginia Sex Offender Registry is set up under Va. Code § 9.1-902. Search by name, ZIP, or county. King and Queen County offenders show up with photos, address, and offense type. The registry is free and open to all.
Note: The Virginia FOIA Council at 1-866-448-4100 gives free help if your King and Queen County request is delayed or denied. They can issue an opinion but cannot force the county to act.
Juvenile and Sealed Records
Juvenile records in King and Queen County are not open to the public. Access rules are set by Va. Code § 16.1-301. Only the child, the parent, the attorney, and certain agencies can view the file. The clerk of the Juvenile and Domestic Relations Court holds these records.
Some juvenile felony cases are open if the child was 14 or older at the time of the act. Those files may show up in the court system. Most stay sealed.
Expungement of adult arrests goes through the King and Queen County Circuit Court. The law is Va. Code § 19.2-392.2. Only dismissed charges, nolle prosequi, or full acquittals qualify. A guilty plea or conviction does not. The petition fee is $84. The Commonwealth's Attorney is served and can object at the hearing.
Tips for Filing a King and Queen County FOIA Request
Be clear and short. Name the date, the report number if you have it, and the type of file you want. Vague asks slow the search and raise the fee. The sheriff's staff bills by the 10-minute block.
Ask for an estimate up front. If the cost may top $200, the county can ask for a deposit. Get the cost in writing before work starts. You can also ask to inspect files in person at no copy fee. King and Queen County will set a time and place for the review.
If the request is denied, ask for the legal cite. The denial must point to a section of the code. Common cites are § 2.2-3705.1 for personnel files and § 2.2-3706 for police files. You can then call the FOIA Council or file in circuit court.