Loudoun County Police Records
Loudoun County police records come from the Sheriff's Office, the largest law enforcement agency in the county. The Sheriff's Office runs four station locations across Loudoun and a daily incident report on its website. Loudoun County also runs an online FOIA portal that handles most county records requests. This page covers the contacts, fees, and steps you need.
County Seat: Leesburg
FOIA Response Time: 5 working days (12 with extension)
State Background Check: $15 via VSP Form SP-167
Circuit Court: 20th Judicial Circuit
Sheriff's Office Contact
| Office | Loudoun County Sheriff's Office |
|---|---|
| Address | 803 Sycolin Road SE, Leesburg, VA 20175 |
| Records Section | P.O. Box 7200, Leesburg, VA 20177-7200, (703) 777-0407 |
| County FOIA | 1 Harrison Street SE, P.O. Box 7000, Leesburg, VA 20177-7000, (703) 777-0200 |
| Online Portal | Loudoun FOIA Request System |
How to Request Loudoun County Police Records
The fastest way to get records is the county's online FOIA portal. Loudoun runs a dedicated FOIA management system at loudoun.gov. You can also mail or call the County Administrator's Office at 1 Harrison Street SE, P.O. Box 7000, Leesburg, VA 20177-7000. Phone: (703) 777-0200.
For sheriff's office records, contact the Records Section directly at P.O. Box 7200, Leesburg, VA 20177-7200, or call (703) 777-0407. Loudoun publishes Daily Incident Reports on the Sheriff's Office website. Local criminal history checks must be done in person for current residents or anyone arrested in Loudoun. The Virginia State Police handles all comprehensive criminal history checks.
Under Va. Code § 2.2-3700 et seq., the agency has five working days to respond. They can extend by seven days for 12 working days total. Criminal investigative files allow up to 65 working days under § 2.2-3706.
Loudoun County Sheriff's Office Stations
The Sheriff's Office runs four stations across the county:
- Ashburn Station: 20272 Savin Hill Drive, Ashburn, VA 20147
- Dulles South Public Safety Center: 25216 Loudoun County Parkway, Chantilly, VA 20152
- Eastern Loudoun Station: 46620 East Frederick Drive, Sterling, VA 20164
- Western Loudoun Station: 47 W Loudoun Street, Round Hill, VA 20141
Most records requests go through the central Records Section, not the individual stations. Daily activity logs cover dispatched calls, arrests, and traffic stops.
Loudoun County Criminal Records Access
Felony incident information is public under § 2.2-3706. You get the basic facts of a crime: what happened, when and where, who responded, and what was lost or damaged. Adult mugshots are public too.
Some records stay sealed. Active investigative files can be withheld. Witness statements, evidence, and informant identities tied to open cases are protected. Juvenile records are sealed under separate state law. Once a case closes, more records may open up, but you still must file a request.
Note: Loudoun County publishes Daily Incident Reports on the Sheriff's Office website at no charge.
Loudoun County Court Records
The Loudoun County Circuit Court Clerk is at 18 East Market Street, 2nd Floor, Leesburg, VA 20176. Phone: 703-777-0270. Hours are Monday through Friday, 8:00 AM to 4:00 PM. The court is part of the 20th Judicial Circuit.
Search Virginia court files free online. The Circuit Court Case Information System covers civil and criminal cases statewide. The General District Court system handles misdemeanors, traffic cases, and felony preliminary hearings.
Clerk's office copies cost $0.50 per page. Certified copies add $2.00.
Virginia State Police Criminal History
The Virginia State Police Central Criminal Records Exchange runs the statewide criminal history database. Submit Form SP-167 with a $15 fee. The form must be notarized. Processing takes 12 to 15 business days. The report shows all Virginia arrests, pending charges, dismissals, and convictions.
A combined criminal and sex offender check costs $20. The Sex Offender Registry is free to search online. National checks for paid jobs use Form SP-325 at $27. Volunteer checks cost $20. VSP fingerprinting is $10 per card.
Police Records Privacy and Expungement
Criminal history sharing is set by Va. Code § 19.2-389. Over 50 types of agencies can get records, from courts to school boards.
Expungement petitions go to the Loudoun Circuit Court under § 19.2-392.2. Only dismissed cases or acquittals qualify. The Commonwealth's Attorney is served and can object.
Other Loudoun County Police Record Sources
Crash reports come from the Virginia DMV at $8 per copy. Use Form CRD 93. The Department of Corrections Offender Locator shows current state inmates statewide.
Loudoun County's online FOIA portal is the fastest way to file a records request.
The system handles most county departments through one streamlined form.
Loudoun County Daily Incident Logs
The Loudoun County Sheriff's Office keeps a daily log of calls and arrests. The log lists case numbers, time of call, type of call, and the unit that took it. This is a public record under Virginia FOIA. Ask the records clerk for a copy by date range. Most agencies will email it for free if it is already in digital form.
Arrest reports name the person, age, charge, booking date, and bond. The full case file may stay closed while the case is open. Police investigative files are set out in Va. Code § 2.2-3706.1. The sheriff has up to 65 working days to act on a request for a closed criminal investigative file. Active files can be held back in full.
The 911 dispatch logs and CAD records are also public. Audio tapes from open cases may be withheld. Once the case ends, the audio is open. Fees for 911 audio run by the minute of recording, plus media cost.
Statewide Loudoun County Records Tools
The Central Criminal Records Exchange, run by the Virginia State Police, is the state's main rap sheet. Loudoun County feeds every fingerprintable arrest into the CCRE within days. To pull a state level criminal history, file Form SP-167. The fee is $15 and the form must be notarized. Most reports come back in 12 to 15 working days.
The Online Case Information System, OCIS 2.0, is the state court search portal. It is free. Search by name, case number, or date. The tool covers circuit, general district, and juvenile and domestic relations cases for Loudoun County and the rest of the state. Results show charge, court date, and case status.
The Virginia Sex Offender Registry runs under Va. Code § 9.1-902. Search by name, ZIP, or county. Loudoun County offenders show up with photos, address, and offense type. The registry is free and open to all members of the public.
Juvenile and Expungement Rules
Juvenile records in Loudoun County are not open to the general public. Access rules sit in Va. Code § 16.1-301. The child, the parent, the attorney, and certain state agencies can view the file. The clerk of the Juvenile and Domestic Relations Court holds these records and will not give them out without a court order.
Some juvenile felony cases are open if the child was 14 or older at the time of the act. The court file in those cases may show up in the public system. Most other juvenile files stay sealed.
Adult expungement runs through the Loudoun County Circuit Court. The law is Va. Code § 19.2-392.2. Only dismissed charges, nolle prosequi outcomes, or full acquittals qualify. A guilty plea does not. The petition fee is $84. The Commonwealth's Attorney is served and can object at the hearing.
Tips for Loudoun County FOIA Filings
Keep your ask short and clear. Name the date, the report number if you have it, and the kind of file you want. Vague asks slow the search and raise the fee. Most Loudoun County offices bill staff time by the 15-minute block at the rate of the lowest paid clerk who can do the work.
Ask for a cost estimate up front. If the work may top $200, the county can ask for a deposit before they start. Get the cost in writing. You can also ask to inspect files in person at no copy fee. The county will set a time and place for the review at the courthouse or sheriff's office.
If your request is denied, ask for the legal cite. The denial letter must name a section of the code. Common cites are § 2.2-3705.1 for personnel files and § 2.2-3706 for police files. You can then call the Virginia FOIA Council at 1-866-448-4100 for free help, or file a petition in the Loudoun County Circuit Court.
Note: Always keep a copy of your request and the reply. Dates matter if the matter ends up in court.